Touring and event planning software

Who is Protouree for?

Protouree is for both large and small organisations that take performances or events out on the road.

  • Touring Companies
  • Community Outreach
  • Education
  • Workshops
  • Outdoor Performance
  • Installations

Built by people who understand the unique and complex requirements of event planning and management.

Protouree on different devices

Hosted on a secure, green, Cloud service and available to you and your team 24/7, in the office or on the road.

Be “In The Know” even when you are on the road

Always available whether you are office-based planning the tour or out on the road as a performer, tour manager or technical crew.

  • All you need is a web browser, you can even use your phone
  • Last minute changes? No problem! Everyone's schedule is updated automatically.
  • Protouree “On the Road” is your one source of truth for your schedule
  • Secure access ensures your data stays safe
Flexible User Access
illustration of tour planning screen

Your personal schedule in your pocket

Your whole team have what they need right at their fingertips, last minute changes no problem.

  • Each team member sees their own schedule
  • Get rid of spreadsheets and bits of paper!
  • Mobile-friendly and easy to see where everyone needs to be
  • You can write your show report at the venue
Personal Schedules
Personal Schedule screens illustration

Be in control of your event planning

From pencilled-in right through to the final invoice, the booking process is made simpler and more efficient.

  • Sleep easy, your complete event or tour plan is in one place
  • At a glance you can see which bookings are confirmed
  • Invoice the correct amount for every booking
Booking Management
Booking Editor illustration

You can plan everything from rehearsals to Get-Out

Event and time management made easy. Plan your events the easy way!

  • Choose from a list, task or calendar view
  • Easily co-ordinate your team
  • Plan and manage your bookings
  • Organise your rehearsals
  • Schedule your get-ins, get-outs, travel and accommodation
Event Coordination
Event Management illustration

You can choose what task to focus on

The unique tasks view lets you concentrate on the job at hand from recording box office figures to checking for overdue invoices. Tasks let you focus on the job at hand without being distracted by anything else.

  • Use task filters to spot any outstanding tasks
  • You can see "at a glance" the status of each task
  • Manage your tasks for one or more tours
Tasks
Tasks screens illustration

Complete your invoicing easily & quickly

The system can deal with ticket splits and guaranteed payment arrangements. All you need to do is to email your invoices and chase up those that are marked as overdue.

  • You can see whether an invoice has been sent or paid
  • Bill for your merchandise sales according to your arrangement with the venue
  • Verify comp tickets against your records
Invoicing
illustration of multiple projects

Write reports at the click of a button

Make informed decisions. All the data you need in an intuitive format, saving you time to concentrate on what matters.

  • You can create your own bespoke reports
  • Collect data for your Arts Council Report as you go
  • Export your reports at a touch of a button
Reporting and Evaluation
Reporting screens illustration

Protouree, packed full of features designed specifically for touring companies.

View the full feature list

Don't just take our word for it...

Vamos Theatre tours all over the world - from major theatres to care homes – and we can do this because our business is underpinned by Protouree. Intuitive and easy to use, it’s enabled us to thrive, even during lockdown, and work effectively, flexibly and responsively at all times.

Importantly, Protouree has been built by people who really understand arts companies and what we need.

It has exceeded all our expectations...

Rachael Savage Executive and Artistic director, Vamos Theatre (UK)

Photo from production Dead Good by Vamos Theatre

Ready to find out more?

Our friendly team is on hand and happy to answer any questions +44 (0)1462 423 297 Monday - Friday 9am - 5:30pm GMT